Registration & Cancellation

Registration Policy:

Register through the website with a credit card by following the respective conference. We recommend using the latest version of Firefox or Chrome as your browser during the registration process. The registration system is also accessible using Internet Explorer. Purchase Order for registrations paid by cheque cannot be processed online. Please use the Mail form to register with a Purchase Order or cheque.

After completing the transaction, the participant/applicant receives the confirmation receipt from the respective conference program manager in the next two working days after receiving confirmation from the administrative department.

Payment Not Received by the Conference Date: Payment must be made before receiving conference materials on-site. At onsite, use the pay by cash.

Note: Governmental issued credit and purchasing cards used for cross-border transactions may not be privileged by the issuing bank. The use of individual credit/debit cards may be the best assertion of your registration.

Cancellation Policy:

Refund Policy: Refund requests must be made in writing or via email to the respective conference secretary and Refunds will be made through PayPal exclusively after the conference.

Cancellations: Cancellation charges will be: 75% of the registration fee will be refunded prior 120 days to the conference; 50% of the registration fee will be refunded prior 90 days to the conference. No refunds will be granted between the duration of 60 days to the conference. If you are unable to attend, you may transfer your registration fee only to another individual by notifying the respective conference secretary.

Note: A refund fee will be made after the conference. All including a transitional commission for cancellation refunds must be covered by the participants/applicants.

All cancellations or modifications of registration must be made in writing to

Postponement and Transfer of Registration

If Axiomatic Conferences postpones an event for any reason and you are unable or unwilling to attend on rescheduled dates, you will receive a credit for 100% of the registration fee paid. You may use this credit for another Axiomatic conference which must occur within one year from the date of postponement.

Transfer of Registration
All fully paid registrations are transferable to other persons from the same organization if the registered person is unable to attend the event. Transfers must be made by the registered person in writing to All the details regarding the new attendee should be provided including the full name of replacement person, their title, contact phone number, and email address. All other registration details will be assigned to the new person unless otherwise specified.

Registration can be transferred to one conference to another conference of Axiomatic  Conferences if the person is unable to attend the original conference.

However, any registration cannot be transferred if it is intimated within 15 days of the respective conference. Please also note that the registrations which are transferred are not eligible for refunds.

Visa Information
Due to increased security measures the world over, we request all the conference participants to apply for their visa at the earliest.

Please also note that Axiomatic Conferences will not directly or indirectly contact any embassies and/or consulates on behalf of visa applicants. All the delegates or invitees for the conference should apply only for a Business Visa.

Important note for failed visa applications: Visa issues cannot come under the consideration of cancellation policy of Axiomatic Conferences, including the inability to obtain a visa.

Refund Policy
If the registrant is unable to attend and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements apply:

Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy according to the following slabs:

If you are unable to attend, you may transfer your registration fee only to another individual by notifying the respective conference secretary.

Before 120 days of the conference: Eligible for 75% of the registration fee.
Within 90 days of Conference: Eligible for 50% of payment refund.
Less than 60 days of Conference: Not eligible for Refund.
Payments for E-Posters and Abstracts will not be refunded.

Accommodation Cancellation Policy
Accommodation Providers (Hotels) have their own cancellation policies, and they generally apply when cancellations are made less than 30 days prior to the arrival. Please contact us as soon as possible if you wish to cancel or amend your accommodation. Axiomatic Conferences will advise the cancellation policy of your accommodation provider, prior to canceling or amending your booking, to ensure you are fully aware of any non-refundable deposits